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How to Set Up Your Gmail Account to Fetch/Send your Business Emails
Welcome to our information center for Gmail’s Mail Fetcher. Mail Fetcher can download messages from up to five other email accounts, centralizing all your email in Gmail. The tabs above have information on getting set up, as well as troubleshooting tips for the common problems users face.
Setup
Setting up Mail Fetcher is easy and free, but the email accounts you’d like to fetch from must support POP1 access and, in the case of Gmail addresses, have POP access enabled. Some free email services don’t offer POP access to their users, so please contact the customer service department of your other webmail provider to determine if POP access is available in your non-Google email account.
Once you’ve set up Mail Fetcher, Google will check your other accounts on a regular basis, and new mail will appear automatically in Gmail. Gmail checks each account at different rates, which are based on previous attempts to fetch new messages; you can’t choose the frequency.
Common Errors
If you’re seeing an error message while using Mail Fetcher, you can browse our page ofcommon errors to find a solution.
Troubleshooting
If you’re still having problems, follow our step-by-step instructions to try to resolve your issue.
Other Issues
If our Common Errors and Troubleshooting tabs haven’t addressed your issue, check ourOther Issues tab.
- POP: POP (Post office protocol) is a one-way download of your messages that allows you to access your mail with a mail program like Outlook Express or Apple Mail. POP only offers one-way communication, which means that actions you take in the mail program (like marking a message as read) won’t be synced to Gmail.
Step 1: Receive Your Business Mail Using Gmail Instructions:
To set up Mail Fetcher:
- Click the gear icon
at the top of any Gmail page, choose Mail settings and open theAccounts and Import tab. (For Google Apps domains, open the Accounts tab.) - In the Check mail using POP3 section, click Add POP3 email account.
- Enter the full email address of the account you’d like to access, then click Next Step.
- Gmail will populate sample settings, but we recommend checking with your other provider to learn the correct server name and port. Enter your Password.
- Decide whether to:
Leave a copy of retrieved messages on the server
Always use a secure connection (SSL) when retrieving mail
- Click Add Account.
- Once your account has been added successfully, you’ll have the option of setting it as acustom From address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. Click Yes to set up a custom From address.
Step 2: Send mail from a different address
If you have multiple email addresses, you can send mail from within your Gmail address that will show up as being sent from your other addresses.
To set up a custom ‘From’ address, click the Settings link at the top of your Gmail, then click the Send mail from another address button in the Accounts and Import tab.
When you’re composing a message and want to send mail from another one of your addresses, click the Changelink next to the From: section. Then, choose an alternate address in the drop-down menu.
Learn more about custom ‘From’ addresses.
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